Denial of Request For Quality Billing

Denial of Request For Quality Billing. Companies that have implemented billing schedules for their customer’s payment convenience can benefit from the following letter template.

This cover letter addresses the issue of billing frequency.

It's tone is considerate but firm, stating the regret of denial for quarterly billing rather than the company’s standard monthly billing.

Finally, it's worded in a way conducive to customization.

Your letter requesting that we bill you quarterly rather than monthly, presents us with somewhat of a problem.

Inasmuch as we would like to welcome you as a new customerof our firm, we would like to accommodate you in any waypossible. Your request, however, would result in yourreceiving preferential treatment for your account and wouldbe unfair to all of our customers who must settle theiraccounts within 30 days. If we were to offer the termsyou have requested to all of our customers, we would soonbe out of business entirely.

I am sure you can understand our position in this matter.We would welcome your account on our regular open accountbasis and hope that we will have the opportunity to provideyou with our fine line of products as well as service.

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