Notice of Annual Meeting of Shareholders Form

Send this Notice of Annual Meeting of Shareholders Form to communicate the date, time and location of the meeting.  This is a perfect

time to share the meeting’s scheduled agenda, along with any other pertinent information. 

Finally, if any of the members are unable to attend, you’ll want to give them instructions at this time on what you need them to do. 

You can simply fill in the blanks in this Notice of Annual Meeting of Shareholders, attach any supporting documents and you’re ready to go! 


Notice of Annual Meeting of Shareholders


[name of corporation]


Dear Shareholder:

Notice is hereby given that the annual meeting of the shareholders of [name of corporation], a [state] corporation, will be held at [address], [city], [state], on [date], at [time].

The following business will be transacted at the meeting:






In the event that you will be unable to attend this annual meeting, we are requesting that you execute and mail the enclosed form of proxy to the secretary of our company so that your shares may be regularly voted at the meeting.



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