Notice of Inability to Fill Order Form

This Notice of Inability to Fill Order Form can be used for a multitude of reasons.  Is an item out of stock?  Is there a problem with the payment 

information provided?

You can use this letter for literally any reason you have for being unable to fulfill an order.

You can provide a brief explanation of the situation, or if you really want to you can give a lengthy detailed summary…but who has time to do that?

Include your name and contact information so the customer can reach you to work out a resolution and you’re all set!


Dear ________,

We have received your Purchase Order Number [number], dated   [date]. 

We regret to inform you that said order cannot be filled at this time due to the following reason:

Should you care to discuss this matter further, please feel free to contact me at the above number. 

We look forward to your future orders and are ready to assist you in any way possible.


Related Pages
Notice of Delay on Back Order Form
Acknowledgement and Acceptance of Order
Letter Canceling Unfilled Order

Other Pages You Might Like
Notice of Dispatch Form
Demand for Delivery Form
Apology after Cancellation of Order

Exit Notice of Inability to Fill Order Form - See More Sample Business Letters