Notice to Customer of Check Returned NSF. Many companies no longer accept personal checks as a form of payment, fearing that the check will be returned due to insufficient funds.
If your company has decided to continue processing such checks and find yourself with a customer who has presented a bad check, send this letter out asap.
Request another form of payment as well as your standard returned check fee.
This letter is professional, to the point and serves its purpose well.
Keep this in your files and you will have nothing more than a few blanks to fill in whenever this “sticky” situation occurs.
Your check made payable to [name of firm] in the amount of $___ has been returned to us for insufficient funds. The bank will not allow us to redeposit the check since it has already been presented on two occasions.
Would you please bring the amount of the check, plus the $10.00 fee for our service charge for returned checks, to the manager's office at:
[name of firm]
[city, state, zip]
We must ask that this amount of $___ be paid by either cash, certified check, or money order.
If you have any questions, you can contact me at the above telephone number during office hours. Thank you.