Resignation Letter Template; Nine Critical Components

A Resignation Letter Template has nine parts; but the three most important are the salutation and the first and second paragraph. Think of it as a sandwich in which the most part is what's in the middle. Here's a closer look at the individual components and what it looks like when it's all pulled together.

Contact Information : This is set up like a letter, where you include your name; address; city, state,zip code; phone number and email address.

Date: This is self explanatory - enter the date here.

Employer Contact Information : Enter the name of person that you're submitting your resignation letter to; the person's title; the name of the organization; address; city, state and zip code.

Salutation: This is where you put Dear Mr./Mr. Last Name,

First Paragraph : In the first paragraph of a resignation letter you should clearly state that you are resigning and indicate the last day that you will work.  Tell why you are leaving; whether it's to attend college, accept another position that puts you further on your career path, etc.  Finally, be sure to use the name of the company in the first paragraph.

Second Paragraph . The second paragraph of a resignation letter template, which is optional, should thank your employer for the opportunities afforded you during your employment with the company.  Be complementary of people who encouraged, mentored and supported you.

Third and Final Paragraph : Conclude your resignation letter by offering to assist with the transition of someone else into your position and/or your separation from the company.

Closing: Close with something like "Sincerely", Respectfully Yours", etc.

Signature: Sign your name and then type/print it.

Here's what a completed resignation letter template looks like.

Desha Smith
1900 Samson Place
Delilah, MI 32321
291-532-1798

January 1, 20009

Pritchard Ross, CEO
Forest Meadows Auto Parts
10926 SW 98th Street
Forest Meadows, MI 32320

Dear Mr. Ross;

Please be informed that I am resigning from my position as Residential Coordinator with XYX, Inc. My last day of employment will be May 15, 2009.

It has been an honor working for XYZ, as I consider it to be one of the best residential mental health programs of its kind in all of the north central part of the United States.

Additionally, it has been a pleasure working with the staff, as each and every one of them seems tireless a commitment to quality treatment and customer service that is second to none. Also, thank you for the opportunities that you have extended to me; I leave as a better clinician and even better person because of them.

Finally, I am available, as needed, to assist with transitioning someone into my position however I can.

Sincerely,
Your name

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