Resignation Letter Template &
Samples Written From It

Resignation Letter Template

A Resignation Letter Template has nine parts; but the three most important are the salutation and the first and second paragraph. Think of it as a sandwich in which the most part is what's in the middle. Here's a closer look at the individual components and what it looks like when it's all pulled together.

One -

Include Contact Information : This is set up like a letter, where you include your name; address; city, state,zip code; phone number and email address.

Two - Enter a Date: This is self explanatory - enter the date here.

Three - Provide Employer Contact Information: Enter the name of person that you're submitting your resignation letter to; the person's title; the name of the organization; address; city, state and zip code.

Four - Include a Salutation: This is where you put Dear Mr./Mr. Last Name

Five -First Paragraph: In the first paragraph of a resignation letter you should clearly state that you are resigning and indicate the last day that you will work.  Tell why you are leaving; whether it's to attend college, accept another position that puts you further on your career path, etc.  Finally, be sure to use the name of the company in the first paragraph.

Six -Second Paragraph: The second paragraph of a resignation letter template, which is optional, should thank your employer for the opportunities afforded you during your employment with the company.  Be complementary of people who encouraged, mentored and supported you.

Seven -Third and Final Paragraph: Conclude your resignation letter by offering to assist with the transition of someone else into your position and/or your separation from the company.

Eight -Closing: Close with something like "Sincerely", Respectfully Yours", etc.

Nine -Signature: Sign your name and then type/print it.

Six Resignation Letter Samples Written with This Template

Resignation Letter Template #1

Dear Mr. (Name);

This letters serves to inform you that I will be resigning from my current position as Administrative Assistant for ABC Health Systems. My last day of employment will be March 16, 2012.

I have completed my studies at the University of Chicago and have been offered a position in my field of study. I will be starting a position in Human Resource Management shortly.

I am grateful to ABC Health Systems for the opportunity to learn and grow with the company in the last three years. It has been a pleasure working with my coworkers and clients. The knowledge and experience I have acquired here will be extremely helpful to me in the future.

I will be available to assist in training the person who will assume my position before my departure.

Joan Smith

Resignation Letter Template #2

Dear Ms. (Name);

Please be informed that I am resigning from my position as Financial Analyst. My last day of employment will be September 15, 2010.

It has been an honor working for Grand Community College as I consider I learned and developed many skills during the time of my employment.It has been a wonderful experience to work with all the experts in our department.

Finally, I can be contacted through my email adress, as needed, if you have any difficulty.

Dawn Hank

Resignation Letter Template #3

Dear Mr. Googies;

I want to thank you for the opportunity you have given me here at Googies, Inc. I have grown in many aspects as a professional because of the investment of time, coaching and training that you made in me.

Unfortunately, and due to unseen circumstances, I will no longer be able to keep my position as your administrative assistant; as I have some personal matters that require my full time attention.

Consequently, please accept this as my formal resignation. I wish you the best and further success in growing your business.

Jami Lea

Resignation Letter Template #4

"I resigned from up-country several years ago. The business I worked for is a service business, which I really liked. However, career advancement was limited, so I resigned after 4 years of service. My resignation letter looked similar to the example below." Paveenasuda


Dr. Sir,

Please be informed that I am resigning from the position of General Manager. I will remain in service until last day of my employment on January 31, 2009.

From the first day to the last day with Dr.Glass Marketing I received a warm welcome and kind support.

It has also been my pleasure working with all management and staff, as every one of them work professionally and devote themselves to the company and their customers. Thank you indeed for the great experience and opportunities. It was truly my honor to have worked for them.

Finally, I will certainly be available, on demand, to assist the company in transitioning my knowledge to the new manager who will be in this position.

Yours truly,

Resignation Letter Template #5

"After my first child was born, I decided to quit my job and stay home with my child. I resigned and submitted this letter to my supervisor." Jane


Dear Mr. Jones,

As you know, my first baby is due next month. After weighing the pros and cons of continuing to work or staying home to raise my child, I have made a decision. Please be advised that I am resigning from my position as administrative assistant for ABC Inc. My due date is August 4th and I have decided to take the final two weeks of my pregnancy to prepare for this life changing event. Therefore I am giving you a two weeks notice with my last day being July 21st.

This was not an easy decision to make and I have given the matter a lot of thought. I would like to take the opportunity to thank you for hiring me two years ago to be your administrative assistant. I’ve learned a lot and have gained some valuable experience. I know it will help me in the future when I decide to return to the work force.

Please accept my letter of resignation. I will be happy to assist with training someone else to fill my position. Thank you again for everything.

Resignation Letter Template #6

"I was employed however I am moving to London and have to resign. My resignation letter (using your template) would look like this..."Alicia


Dear Mr. Paul,

Unfortunatey, I am no longer able to work for your company, Woolworths (Kingsway) as of 25/August/2013 due to my relocation to London.

I would like to thank all my colleagues for helping me ease into the job and teaching me effective ways to work. And on a more personal note I'd like to extend my gratitude to you for hiring me, it was a pleasure to work there.

If you need to contact me i will be available at 9-378-7213 until 21/August/2013.

Yours Sincerely,

More Letters Written Using The Resignation Letter Template

Click below to see the letters.

Nice Letter of Resignation 
Nice Letter of Resignation. Following is a resignation letter that I thought was just a nice letter. It's from a young lady who's resigning to return …

Formal Resignation Letter  
Formal Resignation Letter - "Leaving Very Happy after many Years". Following is my letter of resignation from Bond Ortman and Cottsman (BOC). I worked …

It Is Time For Me To Leave - Resignation Letter 
I used this resignation letter when I left a job because I was relocating to another part of the country. * Jeff Smith 123 Main Street …

Change is Good Resignation Letter 
Daniel Davensky 4292 Layoemon Dr. Prisskye, NV 89510 775-223-6791 October 8, 2008 Devorah Hannah Cyburb, Doll & Associates, Inc. 56718 NW Deleware …

Resignation From a Job I Loved 
I was working for a local advertising company and I loved it. However, another company in the area contacted me personally and offered me a better position …

Resignation with the intent of moving upward 
After four years of learning a more basic job within the realm of district special education, it is time for me to move on to the next step. I wanted to …

Adios - Resignation Letter To Return To School 
The following resignation letter reflects leaving a job to return to college to pursue an interest in International Taxation. It can easily be adapted …

Resignation Letter Request 
This Sample Resignation Letter is about an Operations Manager who is resigning to take a position with another company. His letter reflects on several …

Sorry Boss! My wife and I are moving to another city! 
A year back I resigned my job as I got married and prepared to move to another city. Here is a copy of the resignation letter I submitted. Dear Mr. …

Sample Resignation Letter - Resignation from the Post of Secretary 
The Resignation Letter Template found here was used o write this Resignation Letter. It is one of many free resignation sample letters that you can …

Free Sample Resignation Letter  
A short while ago I had an excellent job, but just when I thought things couldn't get better, I was offered a career in the most beautiful part of the …

Sample Resignation Letter - Leaving the Door Open For Future Employment 
The Sample Resignation Letter below is a good example of an effective use of the Resignation Letter Template noted above. It outlines an easy way to write …

Resignation Letter Due To Pregnancy - you're still working, but are experiencing  pregnancy complications.  What do you do? Resign?!

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